Anonymous Manager

Quickbooks Pro vs Premier

Asked on April 5, 2016

Does anyone have experience with Quickbooks Pro vs Premier? We use Pro and were thinking of upgrading, but it seems expensive for the better reports, budgeting, forecasting, etc. Or, maybe something else altogether would be better. We have a small chain of self-storage facilities.

Answers

Katherine Simmonds Agent • November 13, 2012

If you are worried about the cost of your accounting system software then you are not worried about the cost of lack of information and ease of processing. That is my philosophical comment.

If you have multiple locations then you should consider QuickBooks Online and/or Quickbooks Enterprise Solutions. Use the Chrome browser as QBO is meant to work best with Chrome.

Many small companies are opting to move over to QBO Plus because of the features it has that the desktop versions do not.

There are many apps that integrate with QBO that will lead to fuller featured experience than the desktop version and you can still get the full value out of Bill.com to elimate most of the AP coding hassles.

Advanced inventory can be added with the app called SOSInventory, see sosinventory.com (can do fifo, lifo, avg cost).

If you manufacture QBO might not be right for you. There are still industry verticals that desktop or enterprise serve better than the online version.

Sarah Jackson Associate Editor • September 25, 2015

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Holly RobertsDunn Controller • November 14, 2012

I don't think there is a huge difference between pro and premier. Are there specific reports your are looking for?
In my opinion Quick Books is only viable for a one man accounting department. As soon as you have more than one person the issue of deleting transactions is always an question in my mind. It seems that everyone is moving to the cloud these days. I would suggest that you look at Sage software products and Net Suite.

Christie Jahn CFO • May 21, 2014

There is an audit report where you can see what JEs have been deleted by which user. It helps if you have multi users.

Mark Woollgar Partner • November 14, 2012

I am a QuickBooks ProAdvisor (amongst others). There are a fair bit of differences between the two. The reasons for picking Premier over Pro are:
- Build inventory Assemblies
- Create & track sales orders and backorders
- Track current availability and not just quantity on hand
- Use price levels based on "per item" prices
- Create sales orders or purchase orders from estimates
- Create Bill of Materials for inventory assemblies
- Billing rate levels
- View unbilled Time & expenses from one window
- View or Print past bank reconciliations (this in my view is a critical requirement)
- Export report templates
- Forecasting, business planning (still not great at all)
- Convert units of measure
- Easily create reversing Journal Entries (very important)

For the increased functionality and lists I normally try get QB clients onto Premier - it just makes our life easier (in 2 hours or less you have saved the cost differential).

Intuit has released an updated QB Online 2013 that I have not looked at yet (my partner has some clients on it) but as of 6 months ago (2012) it was just not good enough to do any power stuff. The sheer clunkiness of the system was just too frustrating for all.

Other solutions mentioned include SAGE or NetSuite but these are significantly more expensive. Recent client experiences NetSuite $100k - $150k and SAGE is $25-$50k. Intacct is cheaper but has no manufacturing capacity.

If price is really a concern then look to FreshBooks or similar for plain vanilla, invoice/AR/AP activities.

Katherine Simmonds Agent • November 14, 2012

Sometimes its important to a business to have the same look and feel of their accounting system as they upgrade and Quickbooks does a wonderful job of maintaining the user experience to reduce training costs. It is natural to move from pro to premier.

QB is great, its just now we are at a technology crossroads and there are so many more options available.

Efficiency is the name of the game. Even if you are one person you can still achieve great control and efficiency. One of the little discussed benefits of the cloud is integration of several low cost amazing apps that essentially put your accounting on remote control.

If you are using Pro now but you want to see if there are greater reporting capabilities, you might want to look at Xero, which is a cloud based Single-Ledger accounting system, priced below QBO with some very nice apps that extend the functionality.

Intacct is a great single-ledger style accounting experience offering the prospects of outsourcing your full accounting department to a Client Accounting Services provider. Intacct is able to scale to enterprise level.

I would be happy to discuss more, offer you access to various contacts if that is your desire. I would love to introduce you to the options. Besides it would be good practice for me as I build my own value proposition in my business also.

Rochelle Johnston President, CFO • November 14, 2012

Thanks for the analysis Mark and Valerie. My business has grown and I have moved from pro to premiere (after a 6 month foray into SAGE).
The main advantage to me was, as Valerie said, the sameness of the system from one level to the next. You never have to learn something completely new, you just add on features and capabilities. It is quick and easy to move up.
I am very happy and feel very much in control. I use the system with my operations manager.

Ken Stumder Finance Director / Controller • November 14, 2012

We use Intacct and find that it was a necessary step forward from Quickbooks, however we were on the one user Pro version so I cannot speak to how Premier or QBO compare.

I think Valerie highlights a good point - nowadays there are a lot of apps that integrate with your base ERM system to achieve the desired results. If maintaining the look and feel of QB is what you want, stay with QB. One of the deciding factors in going with Intacct was it's off the shelf integration with our CRM system and revrec automated off of the invoicing.

I think any system decision should focus on the core/critical processes you require and then expand outward from there.

In Intacct's user community there are aspects of QB that users pine for. I'll give you an example - combining vendor records under one name and retaining the full history under the surviving name. I think you could do this with G/L accounts too. That was handy, and you have to give QB major points for ease-of-use. It took me 6 months to feel comfortable using SAP. It took me less than 3 weeks to feel comfortable using QB!

Jaime Campbell Chief Financial Officer • October 26, 2013

What information do you wish you had about your individual facilities or the enterprise as a whole?

Paul Alcazar CFO / COO • October 28, 2013

On the manufacturing side, may want to look into FishBowl Inventory out of Provo UT, which was designed to integrate with the US version of QB ... not sure if that includes Enterprise.

Marlon Rizo Sr. Accountant • February 10, 2016

I have to disagree with the comment on QBO. It lacks a lot of features that the desktop version has. The only convenience is to have the ability to access it anywhere there is an internet connection. When a corporation like Intuit insists in moving its customers to QBO, is because paying that monthly fee is more profitable than upgrading every two or three years with the desktop version. Besides, there are options for accessing your data online without this cost and lack of features.

Katherine Simmonds Agent • October 12, 2017

Many small business and Mid size owners, QuickBooks is a very popular choice for accounting software, but it’s just one choice they need to make. Which version should you get? Although many QuickBooks users find themselves gravitating to the online version of the product, some still prefer the desktop version of QuickBooks. QuickBooks Pro and QuickBooks Premier are both excellent products. for example: https://www.techarex.net/blog/quickbooks/quickbooks-premier-vs-pro-explained/

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Kathleen Reardon Controller • October 11, 2019

Hello all
I have recently retired from my full time position
In order to seek part time work for work life balance.

Having been involved for most of my career with small to midsize companies it seems QuickBooks is extremely useful to learn especially if I seek my own clients.

Does anyone have a recommendation of QuickBooks desktop versus QuickBooks online?
Basically what are most small and midsize companies using when they choose QuickBooks?

Thanks for your responses!
Kathleen

Kundan Lal Accounting & Finance Consultant • September 3, 2020

There are three significant difference between QuickBooks Pro and premier

1) QuickBooks pro supports 3 users, and QuickBooks Premier supports 5 users.
2) QuickBooks Premier offers multiple industry-specific versions while the pro version does not.
3) QuickBooks Premier has better reporting, especially for inventory and contracting purposes.

On the other hand, QuickBooks premier is expensive as compared to QuickBooks Pro. If you feel that these differences are worth the money you pay, you should move to QuickBooks premier, but if not, you should stay back to QuickBooks Pro.

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As per your query, the difference in QuickBooks Pro and Premier lies in the ability to support the number of licenses, industry-specific features offered, and reporting features.

QuickBooks Pro offers support for three user licenses, whereas QuickBooks Premier offers compatibility for five user licenses.

The QB Premier version provides a different set of features customized as per the specific industry, but QB Pro doesn't.

As for the reporting, QB Premier offers the following- balance sheet by class, previous reconciliation reports, forecasting, business planner, and industry-specific reporting.

Depending upon your needs, if you feel you need these specifications, you should upgrade to the Premier version.

You can also check out this detailed comparison between QB Pro and QB Premier for an informed decision

https://www.acecloudhosting.com/blog/quickbooks-pro-vs-quickbooks-premier-guide/.

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The two versions of QuickBooks Desktop—QuickBooks Pro and QuickBooks Premier—are both excellent products, but it’s crucial to know the differences between the two to make the right decision for your business. The main differences are their versatility—QuickBooks Premier offers multiple, industry-specific versions, while Pro doesn’t. Premier also boasts more powerful reporting—especially for inventory and contracting purposes.
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QuickBooks Pro is a simple, deceptively robust, and powerful solution that solves everyday small-business accounting needs.

Here are the main reasons why some business owners decide to upgrade to QuickBooks Premier rather than opting for Pro:

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Let’s say you need to know what products were invoiced and what is left over, still waiting to be shipped to the customer. QuickBooks Premier allows you to do so, while Pro has no such option.

Sales Orders
QuickBooks Premier offers sales orders, which are non-posting sales transaction to hold the order until you invoice against it. Premier has the sales order fulfillment worksheet and easier sales order workflow management than Pro, as well.

Current Availability Tracking
Unlike QuickBooks Pro, many versions of QuickBooks Premier offer current availability tracking. This feature allows you to know what you can promise to a customer based on the stock you have on hand and haven’t committed to another customer.

Estimate to Purchase Order
For contractors, Premier’s estimate to purchase order capability is a top reason to upgrade—and significant feature to consider while evaluating QuickBooks Pro vs. Enterprise, as well. Imagine an estimate with 30 lines of materials you need to purchase for a given job. QuickBooks Premier allows you to create a purchase order from that estimate.

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Get to know in detail about QuickBooks Pro vs Premier in detail:
QuickBooks Pro
QuickBooks Pro was the first of Intuit’s QuickBooks products. The brand released QuickBooks Pro in 2000 and it has continued to be one of the leading QuickBooks products providing competitive accounting services ever since. It may not be as robust as bigger siblings Premier and Enterprise, or as flexible as QuickBooks Online, but it is a solid choice that streamlines most basic accounting functions for small business owners. As the base version of QuickBooks, it is more accessible than some of the other versions, making it easier to navigate for small business owners who don’t have their own accounting team.

Key QuickBooks Pro Features
QuickBooks Pro supports up to 3 users, which is sufficient for many small business owners. It also integrates seamlessly with Excel, Quicken, and other programs to centralize your finance data. Best of all, it is extremely simple to set up and use, allowing you to get started managing your finances right away.

QuickBooks Pro also has all of the core functionality that you need from accounting software. It allows you to manage invoices, record bank transactions, and generate financial statements. Payroll is easier as well, as Pro prints and e-files 1099s.

The accounting software streamlines accounts receivable by generating estimates and invoices by customer and job. It processes and records credit card charges and helps automate the billing and invoicing process by coordinating with third-party apps such as PayPal and Square. It even automatically flags invoices that are past-due to help you track and collect debts. But it does not support batch invoicing or sales orders, as Premier does.

QuickBooks Premier: Advanced Features

Industry-Specific Reports
One of the key distinguishing features in Premier’s favor when comparing QuickBooks Pro and QuickBooks Premier is the availability of industry-specific reports. Intuit offers several versions of QuickBooks Premier to meet the unique needs of professionals in different industries, including:
Accounting
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Manufacturing
Wholesale
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Each of these options is configured to provide industry-specific reports and processes that make it easier for small business owners in these fields to manage their finances and their businesses. So, the features you ultimately end up within your Premier configuration will be different depending on which version of QuickBooks Premier you choose. But there are several advantages over Pro which are common between each configuration that makes Premier the most comprehensive of all QuickBooks products.

Inventory Management with Premier
While Pro lets you track inventory, Premier provides much more in-depth inventory management and sales order management. That might not matter for all small business owners, but it’s a godsend for retailers and wholesalers.

Backorder tracking is one major improvement over Pro. Premier lets you track which products have been invoiced and what is still waiting to be shipped to the customer. This feature is especially powerful when combined with Premier’s Availability Tracking. Several of the versions of Premier allow you to track your current availability to prevent backorders and give customers an accurate estimate of your inventory that has not been assigned to other clients. And Premier also supports sales orders with sale order fulfillment worksheets and workflow management. These features can be absolute lifesavers for product-based businesses such as retailers and wholesalers. Know about the benefits of hosting QuickBooks Pro on cloud at https://www.apps4rent.com/quickbooks-cloud-hosting/
I hope this information will be helpful to choose the right version of QuickBooks!
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