Are company's allowed to deduct fees (fines for tickets & tolls) from employees expense reimbursements? Are there any laws restricting this? What are some of your practices for recouping employee expenses for fines that are charged to the company? This is specific to employees in leased vehicles.
Deduction from expense reimbursement
Answers
We clearly stated this in the travel policy, the cost of any ticket was the responsibility of the driver. And we deducted those costs from reimbursements to the driver. State/local law makes the owner of the auto responsible, so the ticket must be paid and the company would pay the ticket. But the driver always got dinged, never had a problem with that.
For my company, it it depends on the type if ticket. Normal passenger vehicle tickets are on the employee. DOT violations are responsibility of company. For instance speeding = employee. Busted taillight on a triaxle = company.
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