I work in a business that is fairly seasonal, where about 75% of our revenues come in during a six month period. We essentially operate on a fiscal year of September to the following August (to line up with the school year, as we are an educational services business), even though we report our financials on a calendar year basis.
Each May through August, we incur significant expenses related to ramp-up (seasonal employee recruiting, customer
The business cycle works like this:
SEP New school year launched, significant costs, some revenues
OCT Significant costs, significant revenues
NOV Significant costs, significant revenues
DEC Significant costs, significant revenues
JAN Significant costs, significant revenues
FEB Significant costs, moderate revenues
MAR Moderate costs, moderate revenues
APR Moderate costs, moderate revenues
MAY Moderate costs, low revenues (Plus ramp-up costs for next school year also incurred)
JUN Low costs, low revenues (Plus significant ramp-up costs for next school year also incurred)
JUL Low costs, low revenues (Plus significant ramp-up costs for next school year also incurred)
AUG Low costs, low revenues (Plus significant ramp-up costs for next school year also incurred)
Two questions:
1) From a
2) From a GAAP perspective, what is permitted here? Right now it is not too big of a GAAP issue since we technically close our books on a calendar year basis.
Seasonal business -- Best ways to separate out ramp-up costs to launch?
Answers
I can't give you the official "GAAP" answer (although I do believe that some of your expenses should be officially marked as prepaid until they the corresponding revenues come in later in the year - we've done similar things for certain clients who have destinct product launches throughout the year).
But, is there a way in your financial system to specify another field - project, activity, even a new cost center, which might help you specify the year of the given expense? Then you could have separate P &Ls for each year. Generally, we do this kind of thing for individual products/projects but there's no reason your project can't be the 2011-2012 school year.
I work with an educational services business with the same issues you raise. First, I converted the financial reporting from a calender year basis to a school year basis to match the natural business cycle while maintaining the calendar year basis for