Structuring Product Codes in Quickbooks

I am CFO of an early stage, post Series-A SAAS startup. The set of offerings and description of the product segments has shifted significantly over the past year, so we are about to restructure our product codes to match our current perception of how they should work. We offer a base SAAS product that has 4 customer pricing tiers, a free SAAS product, a services team for consulting and training, and offer pass-through services to buy advertising media for our clients. Does anyone have suggested best practices for structuring product codes so that they work today and are flexible for tomorrow?

Answers

Jaime Campbell Chief Financial Officer • November 25, 2014

(1) Focus on how the information will be used and less on the specifics of today's offerings or arrangements.
Other features of QuickBooks will be uses to suss out profitability and other business intelligence by item, item type, customer, customer segment, price level etc. So only focus on what this product/service is and don't combine that with other information. Let QuickBooks handle the rest.

(2) Leave room in the lettering and numbering system for future services, products and product lines.

I'd be happy to take a look remotely if you'd like specific guidance. I always offer a free half hour of solid, valuable guidance and I don't give sales pitches. I'm here to help.

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Structuring Product Codes in Quickbooks

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